SPS Limited  - Tape Drives & Library Backup Solutions - Secure Document Storage - Secure Media Storage - based in Stirling, Scotland UK
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Document Storage - Confidential Destruction

When you store your files with us, you may choose to set an End-of-Life review date for each box, or each individual file.

Because our primary objectives are to provide you with an excellent service, as this End of Life review date is reached, we will notify you and request your instructions for what action you wish to be taken next. This will allow you to keep your offsite storage boxes under control and constantly monitored and help you comply with the Data Protection Act.

There are several options available to you at this time :

Files/Boxes can be returned to you - We will return the files or entire boxes approaching their end of life to you using our next day courier service. No further storage charges will be accrued against these files or boxes, and your document record will be updated. Handling & delivery charges apply.

Files/Boxes can be destroyed by us - On your written authority only, we will destroy by shredding the files or entire boxes approaching their end of life, and issue you with a 'certificate of destruction' as proof that these files/boxes have been completely destroyed. No further storage charges will be accrued against these files or boxes, and your document record will be updated.

Files/Boxes can be stored for longer - You may choose to extend the end-of-life date further, in which case no further action is required until the new date is again approached.

Contact Jane on 07000 358358 or email us at archive@dataspacescotland.co.uk to find out more about our services.